|Non-Timetabled / Study Period Changes
We have made a change to the recording of absence that may impact NSW schools. When an absence is created the system will identify any non-timetabled study periods with the code specified (“F” in NSW, and likely “*” in all other jurisdictions). This has been standard practice for all of 2017. In the background we have been scanning absent records identifying those records that have been created that are in fact “present” records in that all periods contain either “P”resent code, No Code or “F”/”*” non-timetabled period. When such a record was identified it was removed from the absent table.
The issue arose that in NSW the code “F” is used to identify these non-timetabled study periods and also to indicate where students take time off school for official Study leave. Were this to be implemented, our background procedures would automatically delete absences made up entirely of this non-timetabled code ie “F” which would remove this required record. We have created a work around so that this deletion routine will only delete those absent records meeting the above present criteria where there has been no absent reason recorded. (Spider Ver 2017.05.18)
Important for NSW schools: To this end when assigning the “F” for official Exam/Study leave eg through Quick Student Data Entry be sure to assign a reason comment eg Study Leave, to ensure this record remains in the database. We will look in the future at a more definitive solution in that we will write an “*” to the database for all in-day non-timetabled periods however in all displays and reports will translate this as the required “F”. This will give the program clear definition as to the meaning of this code. These future changes will not take effect until 2018.
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