Payroll User Guide  – (Complete User Manual – covering all Payroll)
When you first start using PCSchool you need to follow this User Guide to set up the following:

  • Payroll Control Files
  • Pay Codes :
    • setting up Pay Type, Pay Summary, Criteria,
    • Accrual Tables – accrual of holidays, sick (full and half days), carers’, special leave and long service leave entitlements. Once established, these tables can be laid through any number of employees’ records who have the same entitlements.   There is an automatic alert and increment from one Accrual Table to another Accrual Table if required.  Award modifications can be changed in the Accrual Table and will automatically flow through to all employees who have that Accrual Table attached.
    • Pay Tables
  • Bank Control
  • Super Providers and Creating Superstream
  • Tax Scales
  • Creating a new Employee
  • Payroll Workflows
  • Generating the Payroll – using Timesheets, Leave Loading & Re-calculating tax
  • RDO (Rostered days off)
  • Paying Allowances
  • Deductions to Family Accounts
  • Payroll Generation, excuting etc
  • PAYG Reconciliation and Paying your PAYG
  • Superannuation Reconciliation – Aus & NZ
  • Payroll End of Month – Aus & NZ
  • Backup Payroll files

 Payroll Workflows

Payroll Staff View User Guide

A guide to setting up your employees before you can set them up in Payroll.

Payroll Reports User Guide

  • Validation reports
  • Group Certificates (AU)
  • IRD Files (NZ)
  • Transaction reports

Payroll Variance Report – shows variation between last payroll and current payroll

Superannuation

Australian Payroll Superstream User Guide

As of the 30 June 2015 for employers with 20 or more employees, and as of 30 June 2016 for employers with 19 or less employees, Australian employers must make super contributions on behalf of their employees by submitting data and payments electronically in a consistent and simplified manner. As a part of this reform further employer and employee information is to be provided to clearing houses and superannuation providers.

Previous way of doing Superannuation:

 Electronic Lodgement of Super

NZ Giving Tech tip

Payroll Giving has been introduced so that an employee can be granted an immediate tax credit for their donation(s) to a donee organisation (listed on the Inland Revenue’s Donee List).

The tax credits for payroll donations are used to reduce the amount of PAYE paid by the employee.

Payroll Giving is voluntary for both employers and employees.

End of Year Payroll (NEW ZEALAND ONLY for after 31 March 2017)

 End of Year Payroll (AUSTRALIA ONLY for after 30 June 2017)

Please note – Once the New Tax Scales have been released – an email has been sent with instructions. Follow the procedures for End of Year, then update your Tax Scales as per email.

If you did not receive the email please contact the help desk or email help@pcschool.net.

More Tech Tips on Payroll

  • Termination of an Employee
  • Updating Tax Scales
  • Payroll Variation Report